There are three aspects for planning a presentation

Gathering information:The presenter can use this to learn about the audience and decide the specific information he or she wants to include in the presentation. By doing so, a specific focus for the presentation will be created, making it more effective

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  Building the presentation:This concentrates on organizing the information in a manner that will facilitate the audiences understanding and retention of the presentation



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  Coordinating prsentation mechanics:This involves understanding how the environment in which the presentation will be delivered affects the presentations success in addition ,coordinating presentation mechanics includes deciding how to prepare effective visual aids and use them appropriately

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Reporting presentations usually are used to update people , frequently the management group, about something. They often are used to report on the progress of a project with which the auddience is familiar , For example , a reporting presentation might brief management on the implementation progress of a new distribution system

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Persuasive : although all presentations are persasive to some extent , a true persuasive presentation requires the presenter to change the minds of the audience members. The presenter should infulance the audience members. The presenter should infulance the audience to agree with him or her and , in some cases , infulanence the audience to agree with persuasive presentations might be used to sell a new product to a new or existing customer or to persuade management to increase the budget for a project

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A presentation used to obtain a decision will require describing all of the possible alternatives.For this style of presentation, the presenter might compile a list of the pros and cons of each alternative to help facilitate the process. it is beneficial in these presentations for the presenter to make a list of the companys needs and then show the audience how or whether the alternatives meet these needs. For example , a decision - making presentation could be used to help human resources executives make a decision about the type of medical the company should provide for its employees

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A problem - solving presentation is used to indentify possible solutions to eliminate a problem.For example,a presentation might be given to to help a company determine how to solve a communication breakdown among departments.For a problem solving presentation, the presenter would provide the audience with all the essential information about the problem, determine its causes, and suggest the solution that would be best for the company

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nstructional Presentation teach or demonstrate how to use new equipment or processes.becouse audience members probably will need to be able to use the equipment and processes on their own, these presentations reqire a high level of detail and audience participation.instructional presentations might be used to train employees or teach customers how to use some type of equipment

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Informative Presentations are given to convey information to the audience.Informative presentation might provide details about an object or event of some type or explain concepts or processes,for example, this type of presentation might be used to explain the idea for a new advertising campaign or provide details about a new customer.informative presentations can also be used to share information with another departement,acquation employees, or orient new employees

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